Annie Production step 2

Furthermore today I also have to write a detailed letter to Mrs Kent showing all the processes I will be doing each week. This letter must include information that i need to do some processes, people I need to do something and any other information. Today when writing a letter which will be shown to Mrs Kent about how we are going to achieve all of our goals and when we are going to complete them by. (SM2). We did this by planning what we were going to do on a calender which we had printed out.

Then we planned out how we are going to go about organizing everything. Some things had to me done immediately and some things had to be done nearer the production date.

We had to prioritize the different tasks (EP2). After doing this we started on the business letter to local business's asking them if they want to advertise in Annie's program. Then we sent this to Mrs Kent to be edited. We prioritised this letter because we had to give the businesses a chance to think and respond to our letter. (SM3)

After this we then drafted a letter for the dress rehearsal performance, this had to be done by the 16th October. This also was sent to Mrs Kent to be edited. We did this in pages and made sure that all relevant information was included and was correct for Mrs Kent to overview and edit.

Copy Of my letter to Mrs Kent:

Dear Mrs Kent,

Our plans for the production jobs for the forthcoming weeks regarding contacting local businesses and school sorting out the FOH is as follows:

We are now drafting the letter(which will be emailed to you by 9th October) that will be distributed to local businesses regarding advertising space in the program for annie. We will go about this by approaching businesses and handing out the letter accordingly or sending it to them.

We have spoken to Ed Gent(student photographer) and arranged a meeting for next monday where we can discuss with him how we are going to go about arranging different cast members and taking there photograph for the program.

If its ok with you once we have organized different dates for the photos (and they not disrupt any other rehearsals) we could give you a time table that you could put up next to the rehearsal schedule for that week that way people can see it which saves giving tutors messages to the students involved. we will try and finish all the photos by 31st october as we do not want to do loads of people in one week.

We are also going to draft the letter which will be posted to the local primary schools. We are going to post this letter to as many primary schools as possible and see who is interested and can participate an then take a certain number from each school who is interested. this will have to be done by the 16th so we will work on this draft week beginning monday 12th.

When you come in for the hour to talk to us we will have planed the seating plan drafts and present them to you which you can then give us some constructive criticism and feedback to improve it and discuss it with us.

We will then need to talk to Miss Ross on wednesday 18th November to make sure that the primary schools have sent their letters saying they will be attending the production. After this has been done we will sort out the tickets and then will be returned either before or on November 27th.

Hopefully by the 23rd october we will be hearing back from the businesses and we then can work from there with the designers (Amy and Sophie) and then put them into the program where there is a space. Also the photo’s that we have been working on with Ed Gent will be finished and ready to give to Amy and Sophie (photographers) which they can then put into the program.

We will be going to sketch up plans for the foyer displays for the front of house. This needs to be done for the 13th November ( we are going to organize a meeting with you to discuss our ideas between 2nd and the 6th November if this is possible, if not what’s an appropriate time for you? ) For this part we need to go into the foyer and get and idea of the space we have and where everything will go using pictures in our drafts.

Today I think that I have worked well towards my goals and I have been well-focused and I undertook a wide range of investigating which will be going into the work i have planned and I have used highly relevant information for my role. i have also shown a detailed description into all the different processes and the time span we will have to do them by and also I have described the factors and things I need to do before i can approach each investigation.